PowerPoint Presentations – General
- Presentations may only be submitted as PowerPoint or PDF presentations. No other audio-visual layout (e.g., slide, video, or overhead) or software is allowed.
- Prepare your presentation as a single file to run on PC, as a Microsoft Office PowerPoint presentation format file. Save your file as a normal PowerPoint file (.pptx). Do not save your file as a PowerPoint Show (.ppsx) file. For security reasons, we cannot accept macro-enabled files (.pptm or ppsm).
- All presentations must run on Windows operating system. Conference computers will run on at least Windows 7. Please create your presentation in PowerPoint for Windows. If you use PowerPoint for Mac please test it on a Windows computer before submitting.
- Bring your presentation to the conference on a USB media storage device. As an additional backup measure, consider saving an extra copy of your presentation on your web-accessible local server or email the file to yourself (if the file size is small enough).
- Conference organizers will load all presentations on conference computers. Presenters will NOT be allowed to use their own laptop computer. Apple computers will NOT be available.
- Remember your presentation is limited to 6 minutes plus 3 minutes for questions.
Please use the Forum presentation template
Templates will be prepared.
Advice on Production of PowerPoint Graphics
- Keep visual aids simple. Convey only one idea per table, figure, or title slide. Figures from publications, theses, or dissertations normally do not make good PowerPoint slides. Too many details detract from the primary message of the slide. Use appropriate blank space.
- Slides should be readable to the unaided eye. You will be speaking in a large room. Text on title slides should be restricted to 7 lines. BIG IS BEAUTIFUL and easy to read.
- Simple typefaces are preferable to fancy fonts. Bold type may be effective on title slides.
- Slides of scenes or organisms should clearly show what you want the audience to see.
Advice on Production of PowerPoint Presentations
- The presentation can be in 16:9 or 4:3 ratio. This can be changed in PowerPoint by changing the Slide Size on the Design ribbon. Review each slide as you may need to adjust text around graphics or font sizes after resizing.
- Use Arial or Times New Roman fonts for all slides. This is to prevent problems with incorrect font/character substitution that occurs when presentations are prepared in fonts not available on the conference computers. Please note if you embed a non-standard font, there is a chance you will not be able to edit your presentation on the computers in the Speaker Preview room.
- Keep your presentation as simple as possible to avoid hardware or software conflicts. Audio and video files, animated text, slide transitions, animated figures, superscripts, and subscripts cause most of the problems. If you must embed video files, .mpg, .mpeg, or .wmv formats are more likely to be compatible. Other formats may not play properly. Do not rely on internet access, if it is required please email firstname.lastname@example.org
- Complicated presentations may not display the same way on the conference computer as on your own computer. If at all possible, review your presentation on the conference computer in the speaker preview-in room prior to your talk.
At the venue
- Register upon arrival at the conference.
- Download your presentation in the room where your presentation will be, at least 1 hours prior to your session.
- Arrive at your session 10 minutes prior to the beginning of the SESSION (not your presentation). Meet the session moderator and audio-visual technician. Become familiar with the room and with the operation of the ‘forward’ button for your PowerPoint presentation, do not use return to advance slides.